Formal bids and request for proposals are to be delivered to City Hall, 1201 Civic Center Blvd., Yuba City, CA 95991 at the City Clerk’s office.

Formal bids and request for proposal are due when the bid opening date is set. All bids and request for proposals have a front cover page that lists the bid opening date. The first and second page of the bid also indicate the formal bid and request for proposal due date.

Addendum(s) can be issued at anytime but will be issued at least seventy-two (72) hours before the bid opening date. No addendums will be issued after the seventy-two (72) hour mark. Addendum(s) are posted on the city’s website http://www.yubacity.net. If the Internet is not accessible, then call 530-822-4659 for addendum(s).

The piggyback clause is a courtesy to other governments, municipalities in allowing them access to the pricing or conditions of the City’s bid or request for proposal. In no way will the ability to offer piggybacking affect the awar d of the bid or request for proposal.

Yes, you can still bid if you can’t meet all the specifications. Itemize the specifications that you are unable to meet and what can be offered instead. All bids and request for proposals are evaluated on an individual basis so offer as much detail as possible when not meeting the specifications. Bidders not meeting bid specifications may be considered nonresponsive.

If you are registered on the City’s vendor list, then you will receive an automatic e-mail, if you have provided one, which informs you that there is a bid, request for proposal, or request for quote on the City’s website for the commodities you registered for. If an e-mail address was not provided, then a letter will be mailed will the same information as the e-mail. If you do not have access to the web, the same information can be received by calling 530-822- 4659.

Yes, you can get last year’s bid information by calling 530-822-4645. The information can be faxed, e-mailed, or mailed to you.

Results will be posted on the City’s website but can also be obtained by calling 530-822- 4659.

From the bid or proposal opening date, the City has sixty (60) days to award.

To protest a bid or proposal before it is read, put the protest in writing no later than seventy- two (72) hours prior to the bid opening. To protest the bid or proposal after it has been opened, put the protest into writing five (5) working days after receiving notification of award. Details on protest procedure can be obtained by calling 530-822-4659.

A formal bid is awarded based on the lowest responsive bidder. A request for proposal is awarded on the basis of weighted evaluation criteria that are conducted by a committee.

The first ten (10) copies are free. After the first ten (10) copies, copies are $0.10 per copy.

Yes, copies can be obtained by calling 530-822-4645.

The final outcome will be posted on the City’s website in the form of a letter. You can also request to be notified by fax or phone.

All businesses doing work in the City of Yuba City should verify with the Finance Division if they are required to be registered for and pay the Yuba City Business Tax(es) and/or License. Additional information and business licenses can be obtained by calling (530) 822-4619 or stopping by City Hall at 1201 Civic Center Blvd.

The information can be mailed, faxed or picked up. Call 530-822-4659 and the file transmission will be arranged.

Council awards bids/proposals over $50,000. The Purchasing Agent awards anything under $50,000.

A purchase order will be issued after award has been made either by Council or by the Purchasing Agent. If a contract is to be entered into, a purchase order will be issued after all insurance information has been received, if applicable and the contract has been signed by the awarded party.

$50,000 is the bid limit. Anything under $50,000 can be awarded by the Purchasing Agent.

Yes, there is a section during the Council meetings reserved for interested citizens. It gives a chance for the public to speak during the meetings.

The agenda is available for viewing by the public the Friday afternoon before the Council meeting. The agenda is also available on the City’s website.

Send the invoice to the department, division, or person who issued the purchase order or who is your point of contact within the City. If the invoice has already been sent and two (2) weeks have elapsed without payment, contact the Finance Department at 530-822-4711.

After the item is delivered and the item has been accepted, issue an invoice to the generating City department or division. After the invoice has been received, it will be sent to Accounts Payable for payment. Checks are issued Thursdays of each week and the last working day of the month.

Lowest responsible bidder means the bidder who meets the City’s bid specifications and who is the low bidder. <

In case of a tie bid, the award will go to the local bidder. If both bidders are local or none are local, lots are drawn, staff will re-bid, or the award is given in the best interest of the City.

Unless specified in the bid/proposal, a brand name is a descriptive term. In some cases, a brand name will be requested and all other brand names will need to be approved by the Finance Department.
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Request for quotations will vary. On the request for quotation form, the upper right hand box itemizes the return location.

Request for quotations will vary. On the request for quotation, the upper right hand box indicates who the contact person is.

The first ten (10) copies are free. After the first ten (10) copies are $0.10 per copy.

Yes, notification will occur however if it doesn’t occur, contact the originating person, division, or department.

All businesses doing work in the City of Yuba City should verify with the Finance Department if they are required to be registered for and pay the Yuba City Business Tax(es) and/or License. Additional information and business licenses can be obtained by calling (530) 822-4619 or stopping by City Hall at 1201 Civic Center Blvd.

The information can be mailed or faxed or picked up. Call 530-822-4659 and the file transmission will be arranged.

No, the only RFQs that are on the City’s website will be RFQs that have been issued by the Finance Department or requested to be put on the internet by the generating department.

Send the invoice to the department, division, or person who issued the purchase order or who is your point of contact within the City. If the invoice has already been sent and two (2) weeks have elapsed without payment, contact the Finance Department at 530-822-4711.

After the item is delivered and the item has been accepted, issue an invoice to the generating City department or division. After the invoice has been received, it will be sent to Accounts Payable for payment. Checks are issued Thursdays of each week and the last working day of the month.
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Register to become apart of the city’s vendor list at http://www.yubacity.net, click on Bid Notices and RFP’s, and then click on Vendor Registration Application. Choose three (3) commodities that apply to the services or products that are applicable to your company or organization.

The information is available via the City’s website and Citynet. The Citynet is only available to employees of the City; it allows city employees access to the vendor list. The information is secure and the information will not be changed unless there is a request for change put in with the Finance Department. There is a vendor search available on the City’s website that allows partial information to be displayed.

Just re-register on the City’s website. Keep on re-registering until you have registered for all of the commodities and services that apply to your company or organization.

Contact the Finance Department at 530-822-4659 and they will walk you through the process.
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Surplus

Not all surplus is sold on E-bay. Several other methods are used some of which include auction, City site sale, recycling, etc.

Pick up times vary and can be arranged by calling 530-822-4659.

The Finance Department is the point of contact. Calling 530-822-4659 will put you in contact with the Finance Department.

Finance would like to be contacted when the person who purchases an E-bay item feels that the item was not properly described. However, all items are sold as is, no returns or exchanges.
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No, all items including service are not bought through Finance. All products and services over $50,000 are procured through Finance. Under $50,000, Finance may complete the purchase or may partner with the City Department as they complete the purchase.

Contact the Finance Department at 530-822-4659 and they will assist you with your complaint and the available course of action.